Privacy Notice

Who we are
D A Hopkins Ltd is a firm of Chartered Accountants and Business Advisers based in Wrexham. We are regulated by the Institute of Chartered Accountants in England and Wales (ICAEW).

This Privacy Notice explains how we collect, use, store and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What information we collect
We may collect and process personal data including:

• Name, address, contact details
• Date of birth, National Insurance number, tax references (e.g. UTR, VAT)
• Financial records, bank details, payroll data
• Identification documents (passport, driving licence, utility bills) for AML compliance
• Correspondence and communications with us

How we use your information
We use personal data to:

• Provide accountancy, tax and advisory services
• Meet our legal and regulatory obligations (including AML and professional standards)
• Communicate with clients, suppliers and regulators
• Maintain internal records and manage our business

Legal basis for processing
We process personal data on the following grounds:

• Contractual necessity – to deliver services under our engagement terms
• Legal obligation – to comply with AML, tax and company law requirements
• Legitimate interests – to manage our practice, quality assurance and training
• Consent – where you have given explicit permission (e.g. marketing communications)

Sharing your information
We may share data with:

• HMRC, Companies House, regulators or law enforcement where legally required
• Banks, payroll providers, pension providers where instructed by you
• Outsourced service providers (e.g. bookkeeping, software support) where client consent has been obtained
• Our professional body (ICAEW) for regulatory purposes
  We do not sell or trade personal data to third parties.

How we protect your information

• Data is stored securely in electronic and/or paper form with restricted access
• Encryption, secure portals and passwords are used for digital records
• Paper records are disposed of securely via confidential waste

How long we keep information
We retain records for a minimum of seven years from the end of the engagement or as required by law. Certain records may be retained longer where legal, regulatory or professional obligations require.

Your rights
You have the right to:

• Request access to your personal data
• Request correction or deletion (where legally permitted)
• Object to processing or request restriction
• Request transfer of data (data portability)
• Withdraw consent (where processing is based on consent)

Requests can be made by contacting us (see below).

Contact us
If you have any questions or wish to exercise your rights, please contact:
Data Protection Officer / Compliance Officer
D A Hopkins Ltd

7 King Street

Wrexham

LL11 1HF

office@dahopkins.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): http://www.ico.org.uk